Tampa, Florida
Tampa, Florida

Community Management Tools

Welcome to our community management Technology page, where we offer a range of efficient and effective tools to help your community thrive. We believe technology is key to our success, enabling us to communicate promptly and keep our operations running smoothly. Our services are designed to help community managers streamline their processes, improve communication, and provide better service to residents.

Here are some of the homeowner’s association and community management services we provide:

Homeowner’s Association Online Payables

One of our most popular features is our online payables system, which offers a streamlined approval process for Boards and Managers. With the ability to review and approve scanned images of invoices instantly, this powerful tool makes cash flow planning a breeze. Plus, our powerful search options make it easy to research all paid and canceled invoices, regardless of age.

Property Management Mobile Manager

If you're looking for a mobile solution to keep you connected in the field, our Mobile Manager program is the perfect solution. Utilizing live information from our property management database, this tool allows you to update work orders and previous violations on-site, with the results ready to review and disseminate upon completion.

Online Banking Access for Homeowner’s Association Board of Trustees

With our online banking tool, hands-on treasurers and boards can manage their cash flow with ease, allowing them to keep track of deposit and charge information in real time. This means that they can quickly and easily access financial data whenever they need it without having to wait for paper statements or financial reports.

Homeowner’s Association - Resident Website Features

Our Owner Website Features provide owners with payment activity and history, violation history, work order tracking, and ACC submissions. Owners can even reply to violation letters, and report damaged street lights with ease.

In addition to the aforementioned features, an HOA resident website can also include other functionalities to enhance the residents' experience and improve community engagement. Here are some additional features that can be added to an HOA resident website:

  • Event Calendar: An event calendar can be added to the website to keep residents informed of upcoming community events, meetings, and activities.
  • Document Repository: The website can also have a section that serves as a document repository where residents can access important community documents such as governing documents, meeting minutes, financial reports, and newsletters.
  • Community Directory: A directory of all the residents in the community with their contact information can also be included on the website to help residents connect with one another.
  • Online Voting: The website can be used to conduct online voting for important community decisions such as board member elections, budget approvals, and rule changes.
  • Newsfeed: A newsfeed can be added to the website to keep residents up-to-date on the latest news and happenings in the community.
  • Request Forms: The website can include request forms for various community services such as landscaping, maintenance, and clubhouse rentals.

Overall, an HOA resident website can be an invaluable tool for improving community communication, enhancing resident engagement, and streamlining community management tasks.

Homeowner’s Association - Board Director Website Features

Our Board Director Website Features provide a private Board portal with a dashboard, project, and work order tracking, giving directors the tools they need to stay organized and on top of their tasks.

In addition to the private Board portal, our Board Director Website Features also offer a variety of other useful tools and resources to help streamline the responsibilities of homeowner's association (HOA) Board Directors.

  • Document Management System: allows Board Directors to securely store and share important HOA documents such as meeting minutes, financial reports, and governing documents with other Board members. This eliminates the need for cumbersome paper files and ensures that all Board members have access to the most up-to-date information.
  • Communication Tools: Allows Board Directors to easily send messages and updates to other members of the Board, as well as to homeowners within the association. This can include newsletters, announcements, and reminders about upcoming meetings or events.

Overall, our Board Director Website Features are designed to make the job of an HOA Board Director easier and more efficient, allowing them to focus on serving their community and ensuring that the HOA runs smoothly and effectively.

Backup and Business Continuity for Homeowner’s Associations

We also understand the importance of backup and business continuity, which is why we have three national remediation companies on standby for our client's physical properties. In addition, our paperless environment and interactive online accounting and Property Management platform ensure that your Association stays together, even in the face of a disaster.

Community Management - Online Record Retention

Our online record retention system allows you to keep your records in a safe, protected, and easily accessible paperless environment. And if you need paper storage, we can provide that too. With our community management services, you'll have all the tools you need to manage your community efficiently and effectively.

Make your home and community thrive with Vanguard Management Group – Experience the Vanguard Advantage today!

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10500 University Center Dr.
Suite 190
Tampa, FL 33612
MON - FRI: 8:30am to 4:30pm
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