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Requirements of our Vendors & Service Providers

Changes Effective July 1, 2012

The Florida Division of Workers' Compensation has issued a notice explaining the changes to the workers' compensation exemption process that the Legislature recently passed and the Governor signed into law. The changes will streamline the filing and processing of exemption applications and went into effect July 1st, 2012. The highlights of the changes are as follow:

As of July 1st, 2012, the exemption application and renewal processes is completely on-line.

  • The application no longer has to be notarized.
  • Applicants no longer have to provide stock certificates or other documents proving they own at least 10% of a company.

One key difference in the online application is that they are no longer requiring social security numbers. A Florida driver's license number or Florida ID card number must be used, and it will be checked against the Department of Motor Vehicles records for validity.

The new online system also has a feature that allows exemption holders to go online and print out a copy of their exemption certificate. The website to apply for an exemption is: https://apps.fldfs.com/bocexempt/#b

All new Contractors, Suppliers, and Vendors are required to complete and return the forms and documentation listed below prior to to being paid or to receive consideration for services. This criteria is critical to achieve an approved vendor and thus eligible for payment for goods and/or services performed.

  • W-9 Request for Taxpayer Identification Number and Certification
  • Copy of your Trade Name Registration from the Secretary of State
  • Liability Insurance Certificate from your Insurance Agent with a minimum of $1,000,000.00 in Liability Coverage

Florida Statute recently changed so that "Workers Comp Exempt" status only applies to persons with an ownership interest in their corporation. This is the very short version of the changes. If you or your business is not incorporated, you cannot be exempt from workers comp. We at the Vanguard Management Group strongly recommend and believe that it is in the best interests of our clients to require that even statutorily exempt personnel should be protected by workers comp.

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